Receptionist & Workplace Management Officer (12 months contract)
About the Role:
*The role is being recruited as a fixed term external contract for a length of 12 months*
Main Responsibilities:
- Greet visitors and manage sign-in/sign-out procedures, maintain a professional and welcoming reception area. Direct and screen incoming calls
- Coordinate facility-related services and vendor management
- Oversee building safety, appearance, and operations. Ensure cleanliness of kitchen, mailroom, reception, and boardrooms
- Provide administrative assistance and support daily workflow for leadership and People & Organization function
- Assess inventory needs and ensure timely replenishment. Order and manage office supplies, business cards, kitchen stock, and more
- Sort and distribute mail, organize courier services and maintain expense records
- Assist with organizing company events (training, parties, conferences), order catering services
- Arrange travel and accommodation for team members
- Track and manage contracts, manage car fleet logistics and contracts. Assist in review and negotiation of service contracts
- Track spending and identify savings opportunities, maintain accurate records and archives
- Keep security databases up to date, issue and manage staff passes and car park access
About You:
- Completion of secondary school (as a minimum requirement)
- Relevant experience in a similar role (office administration, facilities, or reception)
- General knowledge of office and front desk practices, knowledge of maintenance and security operations is a plus
- Adaptability and flexibility, problem-solving and results orientation
- Strong organizational skills, client service mindset
- Collaboration and communication skills
- Proficiency with MS Office suite
Our Benefits & Perks:
Careers with caring built in - discover our benefits here.
About Ferrero:
Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at ferrero.com.
DE&I at Ferrero:
Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding.
Find out more here.