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Customer Service Specialist

Job Location: ​Luxembourg​

Company description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in 55 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? Nearly 35,000 dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them. 

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:


For our Ferrero HQs in Luxembourg we are currently looking for a Customer Service Specialist who will be part of the Customer Service Department – Travel Market and will report directly to the Customer Service Manager. 


The Customer Service Specialist is responsible for maintaining a positive relationship with our customers by answering questions, addressing customer service level issues, and overall optimization of supply chain processes and procedures. This position is responsible for managing the order-to-cash cycle from efficient order receipt to on-time, on-quantity, and on-quality delivery using SAP Order Management, Microsoft Excel and various proprietary systems.     

Main Responsibilities:


  • Execute the complete order processing cycle (including receipt of purchase orders, confirmation of inventory and delivery dates) and follow-up with all parties involved (Sales, Brokers, Marketing, Finance, Supply Chain, Warehouses, Carriers and Customers) until the orders are delivered to the customers;
  • Maximize on-time shipping, delivery and fill rates;
  • Minimize customer claims for non-compliance;
  • Process orders using SAP Order Management. Assist customers in streamlining order processing, improving customer logistics performance and total cost-to-serve;
  • Meet with key customers to review performance and address issues;
  • Maintain strong communication with internal (Supply Chain, Marketing, Sales, Finance, IT) and external partners;
  • Create reports and analysis to support customer service & logistics;
  • Support EDI interfaces with customers;
  • Utilize Excel, SAP and propriety systems to track shipments through warehouses and carriers;
  • Manage multiple accounts: receive POs, allocate inventory, confirm delivery dates, and coordinate on-time deliveries with warehouses and carriers;
  • Manage returns, credit and claims processes;
  • Initiate and support continuous process improvement;
  • Analyze and propose improvements to overall cost-to-serve for key accounts.

Who we are looking for:


Education & Background


  • University degree, preferably in Science, Engineering or Business Administration;
  • Minimum of 3 years of experience in customer service in the FMCG industry, preferably food & beverage.




  • Solid understanding of transportation, warehousing and supply chain best practices;
  • Strong knowledge of MS Office (especially Excel);
  • Experience in SAP and ATP;
  • Experience with VMI implementation and operation a plus;
  • Experience with VMI and EDI a plus;
  • Fluency in English is mandatory;
  • Any other language is considered a plus.




  • Effective communication and influencing skills;
  • Attention to detail and strong organization skills;
  • Ability to work under pressure with specific deadlines while multi-tasking;
  • Ability to anticipate potential issues, set priorities and apply problem-solving skills;
  • Ability to work in team and independently in a challenging and dynamic environment.

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.