Executive Assistant

Job Location: ​Luxembourg​

Company description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in more than 50 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? 40,000  dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them.

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:

For our HQs in Luxembourg, we are looking for an Executive Assistant, that will be of key support for our Marketing Team and will help strengthening the competitive position of the Brands.
 

Main Responsibilities:

Joining this role offers the opportunity to take on diverse and engaging responsibilities. You will manage calendars with precision, organizing and scheduling meetings, and planning off-site events to ensure smooth and efficient coordination. In addition, you will oversee complex travel arrangements, balancing cost-effective solutions with seamless bookings for flights and accommodations.

Thanks to your attention to detail, you will handle purchase requests and prepare monthly travel expense reports with accuracy and efficiency. Your role will include composing, transcribing, and maintaining a variety of documents such as correspondence and reports for both internal and external use, ensuring clear and professional communication at all times.

You will ensure tasks are prioritized effectively, enabling a high standard of service. When needed, you will work collaboratively with other Executive Management Assistants, stepping in to provide cover and maintain continuity across the team.

Who we are looking for:

Thanks to your specific secretarial education and experience in a similar position, you will bring a solid foundation to handle the wide range of responsibilities in this role. Your ability to manage multiple tasks with precision, combined with creative thinking and diplomacy, will be essential in navigating the dynamic demands of a fast-paced environment.

You will demonstrate maximum discretion and integrity when working with sensitive information, ensuring the highest standards of professionalism. With your flexibility and collaborative mindset, you will contribute effectively to team objectives while maintaining a positive and proactive approach, even in challenging or high-pressure situations.

To succeed in this role, you will rely on your strong organizational skills, ability to prioritize schedules, and proficiency in MS Office. Your fluency in English will ensure seamless communication in our international setting, enhancing your ability to support the team and drive results.

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.