Executive Assistant

Job Location: Luxembourg

Company description

Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in 55 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? Nearly 35,000 dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them. 

Diversity Statement

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

About the Role:

If you are a passionate and pro-active Executive Assistant, searching for a role in an international and dynamic environment, Ferrero Luxembourg HQs offers you what you’re looking for! 

This is an opportunity to become the point of reference for the Finance Leadership team in our Luxembourg HQ. 

Working in a diverse and inclusive environment and learning from different cultures and personalities, will make you feel part of the Ferrero family, with employees at the heart of everything you’ll do. 

Main Responsibilities:

Thanks to your organizational skills, you will handle a variety of tasks, including managing calendars, agendas, and phone calls, while ensuring the smooth planning and arrangement of meetings and off-site events. You will also be responsible for processing purchasing requests with accuracy and attention to detail, contributing to the seamless operation of daily activities.

You will coordinate complex travel and accommodation arrangements, selecting cost-effective routes and accommodations while maintaining a high standard of comfort and convenience. Alongside this, you will oversee monthly travel expense reports, ensuring they are accurate and completed on time. Your role will also involve composing, preparing, transcribing, and maintaining various forms of correspondence, reports, and presentations for both internal and external use.

You will ensure meeting materials are prepared in advance and may be asked to assist with creating related minutes. Additionally, your ability to organize and prioritize tasks effectively will help maintain a consistent and reliable level of service, ensuring that all responsibilities are carried out with professionalism and efficiency.

Who we are looking for:

Thanks to your solid background in a similar role, you bring a combination of precision, creative thinking, diplomacy, and adaptability that will be essential for managing the significant volume of daily tasks. Your ability to navigate a dynamic environment with flexibility and resourcefulness will ensure seamless execution and continuous progress.

You will handle multiple priorities autonomously, collaborating effectively as part of a team while contributing to shared objectives. Your positive and proactive attitude, even in challenging or high-pressure situations, will be a key asset in maintaining a productive and supportive atmosphere. Additionally, your discretion and integrity will be essential when working with sensitive information.

To complement your skills, your proficiency in MS Office and fluency in English will support your ability to perform effectively in this role. If this resonates with you, apply now and don’t miss the opportunity to join us!

How to be successful in the role and at Ferrero:

Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.